Ontolica Solution Use Case
Integrate documents with SharePoint
Bi-directional integration SharePoint
To integrate content from external document repositories into SharePoint can be a challenge. Especially when you need to be able to maintain the documents in their original location while making them available in SharePoint. Additionally the ability to perform delta loads is critical to optimize performance.
Off-load large BLOB storage
It’s a known fact that large documents drastically increase storage requirements in SharePoint. To be able to intelligently off-load large BLOB storage to cheaper external storage while keeping the document available in SharePoint is economically sound and preserves resources.
Add metadata from folder structure
Often a portion of the document corpus resides on Windows file shares that needs to be made available in SharePoint. One of the challenges is that parts of the metadata is embedded in the file and folder names as well in the folder hierarchy. As documents are copied into SharePoint these names and folder hierarchy needs to be processed document-by-document and added as metadata during the integration process.
Enrich meta data from external data
When integrating a document from third party document management systems such as Lotus Notes or Documentum, metadata is often stored in a database separate from the documents. In this case, it is a requirement to lookup metadata for each document during import and in some cases performs real-time transformation of the data in the process.